Executive Assistant / Chief of Staff - Fully Remote

Responsibilities:

• Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual.
• Meeting Coordination: Organise meetings involving the Founders, including booking rooms, preparing agendas, and taking minutes when required.
• Email and Inbox Management: Monitor and triage the Founders's inboxes and Slack Channels daily, prioritise emails, draft and proofread correspondence, and handle communications on behalf of the Founders.
• Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date.
• Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners.
• Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups.
• Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, travel arrangements, etc.
• Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships.
• Project Management: Oversee and support ad-hoc projects as directed.

Requirements:

• Experience: Proven experience as an EA / Chief of Staff to Founders or senior executives in a fast-paced remote based environment, preferably within a startup.
• Organisational Skills: Exceptional ability to multitask and prioritise effectively.
• Independence: Capable of understanding context and making independent decisions on behalf of the Founders.
• Problem-Solving: Strong ability to think on your feet and tackle challenges proactively.
• Adaptability: Positive, can-do attitude with the ability to handle last-minute changes.
• Attention to Detail: Meticulous attention to ensure accuracy in all tasks.
• Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills.
• Confidentiality: High level of discretion in handling sensitive and confidential information.
• Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes.
• Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, Click-Up, Miro, etc.
• Startup Experience: Previous experience working closely with startup founders or in a startup environment.

Benefits:

• OTE of $60,000 to $85,000 per annum, negotiable dependent on experience and track record
• Quarterly performance based incentives, specifics discussed in the interview
• 1-1 Personal Development Coaching from C-Suite Level
• Access to $20,000 of training
• Invitation to share scheme based on performance and relative to value you bring the organisation after 12 months.

About the Company: With significant growth from 0 to $500k/mo, and a projected $12m annual run rate by year-end, our track record speaks for itself. The Growth Partner, established in 2021 by Co-Founders Jacob and Jordan, aims to revolutionise business scaling. We partner with two distinct types of businesses: education companies generating over $1m annually and micro-small businesses striving to achieve their first million in revenue. Through our tailored growth services and consultancy, we specialise in direct marketing, sales enablement, and operations, providing our partners with the tools and strategies needed to scale effectively. With positive feedback on platforms like YouTube and Trustpilot, we are proud to have helped numerous businesses achieve their growth goals.