Executive Assistant

Description At DTCjob.com, we're not yet another job board; we're a private community directly connected with over 200 hot DTC e-commerce companies. We're fundamentally working to build in-house teams for these companies by connecting top-tier talent to the right opportunity 🎯

Responsibilities

• Calendar Management: Maintain and coordinate complex executive schedules, including meetings, conferences, travel arrangements, and events.
• Communication: Act as a liaison between executives and internal/external stakeholders, managing phone calls, emails, and correspondence on behalf of the executive team.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Travel Arrangements: Plan and book executive travel, including flights, accommodations, and ground transportation, ensuring itineraries are complete and accurate.
• Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.
• Project Support: Assist executives with special projects, including research, data analysis, and project management.
• Expense Management: Track and process executive expense reports, ensuring timely and accurate submission.
• Office Management: Oversee office operations related to the executive team, including ordering supplies and managing event logistics.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Process Improvement: Identify opportunities for operational efficiency and process improvements within the executive office.

Requirements

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: 3+ years of experience in an executive assistant or high-level administrative role, supporting senior executives.
• Skills: Exceptional organizational and time management skills, strong written and verbal communication abilities, high proficiency in Microsoft Office and calendar management tools, ability to prioritize tasks, meet deadlines, and multitask in a fast-paced environment, strong attention to detail and problem-solving skills.
• Personal Attributes: Professionalism, discretion, proactive attitude, and the ability to work independently.

Benefits

• Extensive Network of +200 DTC Brands: Exposure to state-of-the-art strategies, tactics, and processes in the DTC space by our extensive network.
• Verified Companies: We verify each of our companies to ensure they are ready for a hire and can provide you with secure and legitimate opportunities.
• Secure Payments: We verify all of the payment arrangements through us to be secure so you don't have to risk getting scammed. + The average role we place is 30-40% higher in payments compared to those in the market.
• Direct Talent Matching: We handpick the best opportunities according to your profile and directly connect you with companies, cutting down the lengthy process of hunting for a job.
• Community & Networking: In placing, you will be part of a very exclusive community that will grant continued access to connections for limitless networking opportunities.
• Retention Program: Once placed, we go the extra step in making sure you retain the job and have long-term relationships with our clients for further growth and more.