Executive Assistant to our Managing Directors, Abu Dhabi

About Us

Edelman is a new kind of agency, at the intersection of PR, Advertising, Social, Digital, Earned Media and Experiential. We blur the lines between each medium to create smart, innovative, and powerful work that gets people talking and engaging with brands in new ways. You will be challenged to push convention and your creativity to find modern ways to drive consumer behavior in today’s socially charged, digital environment. We are passionate, unconventional, and driven by a desire to do the best work possible. We get results for our clients and have the trophies to prove it. We are tough on work. We are kind to each other. We also laugh a lot.

Responsibilities

• Complex diary management including arranging video conferencing, conference calls, internal and external meetings across multiple time zones.
• Arranging travel plans and itineraries; compiling documents for travel-related meetings both across the UAE and internationally.
• General administration and other ad hoc tasks.
• Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues.
• Adhoc project coordination and event management as required.
• Provide research assistance.
• Proactively prepare thorough briefing documents and reports ahead of meetings.
• Basic admin work for our Senior Leadership Team as required.
• Support in any culture initiatives and events in Abu Dhabi following HR and Senior EA directive.
• Supporting HR and UAE Admin with office management and liaison on vendors with the office administrator.
• Support Senior Administrative Officer with office supplies and pantry snacks as per culture plan.

Knowledge and Skills

• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• High level diary, logistical and travel management skills.
• Proactive solutions orientated approach, constantly being 10 steps ahead.
• Excellent written and oral communication skills – ability to liaise confidently with internal and external VIPs.
• High level organisation and time management skills.
• Experience in delivering administration, event management and project coordination.
• Demonstrable experience undertaking financial tasks such as budget maintenance and processing expenses.
• Previous experience working in a role that required the ability to work with stakeholders in different time zones and of very senior level.
• Ability to remain flexible, accommodating changes in schedules and logistics.
• A team player, who can be discreet and professional in the workplace.
• Ability to coordinate conflicting priorities and often at short notice.
• Organise and keep track of client meetings, diaries – arranging meetings and handling requests for meetings.
• Good sense of humour and calm under pressure.

WHAT’S IN IT FOR YOU?

• An opportunity to shape your future and work with some of the smartest and most energetic people in the PR industry, who will nurture, challenge and enable you.
• We offer hybrid work environment where you can work from home 2x in a week.
• Big potential for personal growth, training, and further development of skills.
• A dynamic, collaborative and inclusive culture, where diversity is embraced – and you are celebrated and appreciated for who you are.
• A huge variety of virtual learning and development resources to support your personal and professional growth.